Preventive measures to control the spread of COVID-19, recommendations and instructions in the event of detection of an infection case
In order to control the spread of the virus and ensure the smooth organisation of academic affairs, we ask the school family of the Estonian Entrepreneurship University of Applied Sciences to follow the recommendations given below:
If possible, choose personal means of transport (car, bicycle or scooter) or walk rather than use public transport.
In public areas, avoid touching stair railings, lift buttons and other surfaces with bare hands.
When in crowded places, it is advisable to wear a mask.
When you cough or sneeze, cover your nose and mouth with a tissue, sleeve or forearm (not palm!).
Throw the used tissue into a waste bin (household waste). The used mask must also be thrown into a waste bin (when removing the mask, avoid touching the front part of the mask).
Do not touch your face, eyes or mouth with unwashed hands. This helps prevent virus transmission.
During the day, wash and disinfect your hands regularly.
It is not advisable to shake hands, hug or have other physical contact with those not in your circle of closest people.
Where possible, keep distance.
Regularly clean your personal tools and items that you use most frequently (telephone, computer, desk, etc.). Avoid sharing or common use of personal items with other people.
When travelling, follow the set restrictions on the freedom of movement.
We recommend that you avoid any travel in the near future. When planning unavoidable personal, job-related or learning mobility travel, the recommendations given by the Ministry of Foreign Affairs must be followed https://vm.ee/et/koroonaviirus-2019-ncov
Citizens of the European Union can start working following their arrival from virus risk countries if their COVID-19 test result is negative, going to work is unavoidably necessary and they are tested for the virus when they arrive in the country, with the result returning negative. Until receiving the test result, the individual must stay in total self-isolation. In case of a negative test result, the individual must stay in limited self-isolation for seven days. A second test must be given no earlier than seven days after receiving the results of the first test. If this is also negative, the individual can continue his or her usual life.
Download the corona application ‘Hoia’ onto your smart device. Using this app helps reduce possible infection risk contacts and restrict the spread of the virus. For more information, please go to hoia.me.
During the pandemic period, the school will not organise any contact events for entertainment. The study groups are also recommended not to organise group meetings.
When organising contact meetings and gatherings, these must be arranged in a room of sufficient size to ensure distance between the participants. The number of participants must be reduced to a minimum.
The participants attending meetings and gatherings that are not related to study and held on the school's premises must be registered (minutes have to be taken at meetings).
At all contact learning lectures held on the school's premises, each student personally confirms his or her attendance at the lecture with his or her signature (necessary for the identification of possible individuals who have been in close contact with an infected individual by the Health Board). The Study Department delivers the lists for signatures to the auditorium no later than by the time of the respective lecture. The lecturer who gives the lecture is responsible for ensuring that the signature lists are filled in and that attendance at the lecture is checked.
Between lectures, group gatherings in confined spaces (corridors, student area, library, etc.) must be avoided. We recommend taking a walk outdoors and keeping the circle of communication minimal.
Make sure that your contact information in the study information system (ÕIS) is correct. This is necessary in case the school or the Health Board needs to contact you.
If you should have any questions or concerns related to this topic, you can find help and contact: administrative employees and lecturers Head of the Rector's Office Kätlin Onton (firstname.lastname@example.org); international students (ENG) International Student Counsellor Liisa Kruustük (email@example.com), international students (RUS) and local students Study Department Specialist Viktoria Timohhina (firstname.lastname@example.org).
Wearing a mask at school is voluntary and it is not mandatory until the management of the school issues an order to that end.
We recommend wearing a mask for those who have a weaker immune system and belong to a risk group.
The school does not arrange the distribution of free-of-charge masks. You can buy masks: from the snack and drink vending machine on the first floor (in the student area) at Tallinn Study Centre. In the room of the Study Department Specialist (ground floor) at Tartu Study Centre.
When you enter the school, disinfect your hands (the disinfectant is right next to the external door at Tallinn and Tartu Study Centres).
All auditoriums and toilets are equipped with disinfectants.
When using disinfectants, please ensure the safe use of chemicals (use disinfectants only for their intended purpose).
Using and cleaning of rooms
If possible, we prepare lecture plans so that we may disperse study groups.
We try to plan learning activities in rooms where students who have fallen ill can participate in lectures from a distance and the lecturer can video record the lectures with for later viewing.
After a lecture has ended, the room must be ventilated (it is advised to ventilate for 10 minutes as a minimum).
All the rooms of the school, including desks, stools, door handles, stair railings, door glasses, etc. are cleaned on every school day in the evening. If necessary and in the event a case is detected, additional special cleaning will be conducted.
The tenants of Tallinn Study Centre and their customers and visitors are kindly asked to use separate exits.
Clinical signs and action in the event of a case of infection
If clinical signs occur (cough, fever, sore throat, general feeling of weakness and fatigue), the individual has to stay home. Students and lecturers with clinical signs are forbidden to participate in contact learning in classroom.
A lecturer has the right to remove a student showing clinical signs from contact learning in classroom. If in doubt, the body temperature of the individual who has clinical signs can be measured with a contact-free thermometer:
in the Study Department (ground floor) at Tallinn Study Centre
in the room of the Study Department Specialist (ground floor) at Tartu Study Centre.
In the event of a case, communication within the school is coordinated by the Vice-Rector for Academic Affairs or a person authorised by the same.
The school will be in contact with the Health Board to confirm the diagnosis and identify close contacts.
The entire school family, the manager of the building (if it concerns Tallinn Study Centre: Mainor Ülemiste AS) and the tenants will be notified of any cases at school (incl. a case in Tallinn hostel) and about further action:
if a student has fallen ill (incl. a case in Tallinn hostel), the respective Head of the Curricula, the members of the study group and, if necessary, other people who have been in close contact with the infected individual will be directly notified
if an employee of the school has fallen ill, close colleagues and, if necessary, other persons who have been in close contract with the employee will be directly notified
when giving such notification, the sensitivity of information must be considered, i.e. the name of the person who has fallen ill and other information that could enable identification of the individual and make him or her recognisable must not be revealed in the communication.
If upon receiving a COVID-19 diagnosis and two weeks before that the individual has been in the rooms of the school and has had contact with colleagues or other students, this must be notified to:
administrative employees and lecturers: Head of the Rector's Office Kätlin Onton (email@example.com)
students: international students (ENG) – International Student Counsellor Liisa Kruustük (firstname.lastname@example.org), international students (RUS) and local students – Study Department Specialist Viktoria Timohhina (email@example.com).
In addition, the school must be notified if an individual who has been in close contact with a virus bearer is staying in the school's premises. Close contact is deemed to be if a person:
lived in the same household with a COVID-19 infected individual
has been in close physical contact with a COVID-19 infected individual for at least 15 minutes and closer than 2 metres
has been in close contact with the bodily substances of a COVID-19 infected individual without protective gear (e.g. the person was coughed at, the person has used an already used tissue with their bare hands)
has been in the same room as a COVID-19 infected individual (e.g. classroom, meeting room, hospital waiting room, etc.) for at least 15 minutes and closer than 2 metres.
If infection is detected in a study group, the group members who have been in contact with the infected individual will be transferred to distance learning for two weeks. If required, the entire study group will be switched to distance learning.
Transition to distance learning
Here and in future the following terms are used in instructions and informative materials dealing with the organisation of academic affairs and other such materials:
distance learning – the entire teaching process is carried out in a virtual environment
contact learning – teaching is done in a classroom or web-based learning environment where the students and lecturers participate at the same time
contact learning in classroom – teaching is done in the same physical learning environment where the students and lecturers participate at the same time. For example, in an auditorium, company, outdoors, etc.
web-based contact learning – teaching is done in a web/virtual environment where the students and lecturers participate at the same time. For example, using EEK Meet, Zoom, Skype, etc.
If necessary, the management of the school may decide transition to distance learning.
Information concerning transition to distance learning and the more detailed organisation of academic affairs will be sent to all parties involved by e-mail. The relevant notice will be posted to ÕIS, the school's homepage at eek.ee, https://rus.eek.ee/, https://www.euas.eu/ and information screens.
All students and lecturers must be aware that switching to distance learning may occur unexpectedly and at short notice.
Some recommendations that we ask those involved in the learning process to think about beforehand include the following:
is your computer reliable?
does your computer have a web camera (a precondition for students and lecturers to participate in lectures)?
does the speed of your internet connection enable you to participate in live lectures and group work?
do you have a place where you can focus on lectures undisturbed?
do you require support or counselling by the school?
The entire school family and all the tenants of Suur-Sõjamäe 10a (Tallinn Study Centre) and Pepleri 6 (Tartu Study Centre) are subject to the procedure for notifying of falling ill.